Accounts Payable Supervisor

The AP Supervisor Role – Make an Impact with a Fast-Growing Healthcare Company

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The Role:

The AP Supervisor will oversee the AP functions of assigned Brands located in multiple regions. This individual will oversee the integration of Bill.com, Expensify, expense policies, and other processes for newly acquired Brands.  This person will train and guide a team of support staff overseas to run the day-to-day invoice and payables processing.

This individual will also monitor and oversee based on established management policies the 1099 process, reconcile AP accounts and credit cards, enforce the purchase order process, make expense policy updates as needed, escheat policy. This individual reports to the Brands Controller.

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Primary Duties and Responsibilities:

• Integrate Expensify, Bill.com, and AP modules of NetSuite for newly acquired Brands.  Partner with Brand team members and train for use of AP tools and expense policies. Oversee ongoing maintenance of AP software for Brands.
• Assist with month-end close including account and credit card reconciliations and variance/vendor analyses.  Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• EvaluateAccounts Payable processes and procedures and identify ways to further automate processes.
• Provides oversight over  the 1099 process.
• Review invoices for accuracy, appropriate documentation, and approval.
• Provides direction to offshore team of support staff that perform the following functions:
  • Review expense reports submitted by employees for reasonableness, adherence to Company’s expense policy, and ensure proper GL expense coding
  •  Entry of invoices for accuracy, appropriate documentation, and approval
  • Record company credit card expenses and review for accuracy and reasonableness
  • Set invoices up for payment; process and enter into accounting system
  • Prepare checks and online payments for management review and final approval
  • Reconcile invoices, investigate, and resolve issues or discrepancies by communicating with vendors and internal employees

Qualifications and Education Requirements

·      Bachelor's degree in Business Administration,Accounting, Finance, or equivalent work experience

·      Minimum of 3-5 years’ experience of AccountsPayable related experience

·      Experience managing an offshore team preferred

·      Certified Accounts Payable Specialist preferred

Skills:

·      Demonstrate a strong understanding of operating expenses and capitalized expenses and overall expense classifications

·      Demonstrate a strong understanding of prepaid expenses and amortization

·      Strong understanding of high-spend departments(IT, Marketing, People Operations) and proactively researches related vendor contracts.  ​

·      Identifies opportunities to effectuate cost savings.​

·      Strong understanding of relationships between revenues and operating expenses. Identifies expected cost changes based on direction of revenues.​

·      Creates reports for expense review which will effectuate cost control

·      Manages project deadlines are met​

·      Sets realistic timeframes for project completion, feels comfortable managing deadlines​

·      Can absorb unforeseen projects and requests while acting as a buffer for the team while proactively delegating and securing resources

·      Frequently participates and presents materials to executives and external parties​

·      Able to take complex analyses and simplify for executive review​

·      Produces training materials for staffs​

·      Owns relationships with Brands and TPC contacts​

·      Owns the integration of AP functions for newBrands​

·      Receives positive feedback from staffs andBrands​

·      Creates offshore team training material and oversees delegation

·      Strong understanding and knowledge of all tools used by team (Excel, NetSuite, PowerBI)​

·      Owns the administration of Bill.com, Expensify and manages the cost of such tools​

·      Leads implementations and training of new tools used by the team

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